Insurance & Billing
Your Investment
Thank you for being so willing to invest the time, money, and other resources in yourself.
At Time for Therapy, we believe that high-quality mental health care should be as accessible and transparent for our clients as possible. We are actively working towards accepting your health insurance plan, starting with Providence Health Plan and Blue Cross Blue Shield (BCBS), and will continue expanding our coverage options in the near future.
Our standard rates can be found in the table below followed by our billing policies. Questions may be directed to [email protected].
Our Standard Rates
Intake Assessment
Your First Appointment- 45 minute initial session with a licensed clinician
- Designed to match you with the right provider based on your goals, identity, and unique history
- Required for all new clients
Individual Therapy
1-1 Ongoing Treatment- 53-55 minute individual sessions with a licensed clinician
- Held weekly or every-other-week to ensure consistent progress
- Course of treatment is 6-12 sessions before reevaluation
Group Therapy
Learn & Heal Together- 90 minute group therapy sessions led by a licensed clinician
- Group sessions are held on a regular weekly basis
- Most clinicians prescribe group in addition to individual therapy
Relationship Counseling
Time to Rekindle- 53-55 minute sessions for couples seeking relationship help
- Perfect for deepening intimacy, renewing trust, or preparing for healthy marriage or divorce
- Ongoing individual therapy is required for both partners
Letter Writing & Other Services
Help with Forms and Records- Our providers can complete medical leave and other documents when appropriate
- A copy of your records may be produced upon request
- Specific inquiries should be directed via the Patient Portal
Missed Appointment Fees
Ensuring Sustainable Practice- Applies to appointments not canceled 48 hours in advance
- Helps us pay the provider for their time, as well as support our sliding scale services
- To request a fee waiver, please contact our scheduling team
Sliding Scale Rates
We offer a limited number of sliding scale and pro bono slots per provider. Please reach out to us using the form on our contact page to learn whether you might be eligible.
Superbills & Out-of-Network Benefits
While we finalize our insurance partnerships, we are happy to provide superbills for clients who wish to seek reimbursement from their insurance provider. Many plans offer out-of-network benefits, which may partially cover the cost of therapy. We recommend checking with your insurance provider to understand your specific coverage.
Billing & Insurance Policies
At Time for Therapy, we strive to make our billing process transparent and straightforward. Below, you’ll find important information regarding our fees, insurance policies, and payment expectations. The full details can be found in your informed consent packet.
Session Fees & Payment Policies
- Fees for services are due at the time they are rendered and may vary depending on your clinician’s credentials, experience, and the type of service provided.
- We accept payment via cash, credit card, check, Health Savings Account (HSA), and Flexible Spending Account (FSA).
- A credit card authorization form is required to be kept on file for all clients.
- All services, including therapy sessions, consultations, documentation (letters, forms, etc.), and other administrative work, are non-refundable.
Insurance & Out-of-Pocket Costs
- Time for Therapy works with a variety of insurance providers and bills in-network clients based on the insurer’s contracted rate.
- As a courtesy, we provide an estimated summary of insurance benefits; however, the final amount owed is determined by your insurer’s Explanation of Benefits (EOB).
- Any discrepancy between an initial quote and the insurer’s final determination is the client’s responsibility.
- If another individual or organization is covering treatment costs, we may request permission to discuss financial information with them.
Late Payments & Outstanding Balances
- Accounts are considered delinquent after 30 days of non-payment. If an outstanding balance remains unpaid for three or more sessions, the credit card on file may be charged automatically.
- Late payments will be addressed directly with your clinician. If payments are not made in a timely manner, treatment may be paused until the balance is resolved.
- If an account is sent to collections, a 25% collections fee will be added to the unpaid amount.
Extended Services & Additional Fees
- Fees may apply for extensive communication outside of scheduled sessions, such as lengthy emails, phone calls, or preparation of treatment-related documents.
- Some clients may prefer longer sessions (e.g., 90-minute couples sessions). In such cases, fees are prorated accordingly.
- If you have not scheduled a session for 60 days or more, your case will be considered closed. You may resume treatment by contacting our office, but reactivation will be subject to availability.
If you have any questions about billing, insurance coverage, or payment policies, please reach out to our billing department ([email protected]) for assistance.
